7 Less Annoying Alternatives to "Please Find Attached"

November 13, 2017 Aja Frost

Alternatives to "Please Find Attached"

  1. Attach the file with no explanation.
  2. "Here is ..."
  3. "I've attached ..."
  4. "This [document name] has ..."
  5. "I'm sharing [document name] with you."
  6. "You'll find the attachment below."
  7. "Let me know if you have any questions about the attachment."

Between ebooks, case studies, data sheets, proposals, and contracts, you probably send email attachments on a daily -- if not hourly -- basis.

And that means you might be using the common phrase “Please find attached.” Other variations include “Attached please find,” Please kindly find the attached file,” Please find the attached file for your reference,” “Enclosed please find,” and the ultra-wordy, “Please find attached herewith.”

Should you use “Please find attached”?

No. First, it sounds stuffy and overly formal. You want to strike a conversational, natural tone with your prospect -- not write like a nineteenth-century lawyer.

Second, this phrase is unnecessary. Your attachment will show up in the email, so there’s no need to announce its existence. Third, it’s a “request” that’s not optional. Like “thanks in advance,” that can make prospects bristle.

Alternatives to “Please find attached”

Option 1: Simply attach the file

If the sole purpose of your email is sending an attachment, cut the phrase entirely.

Example:

Monthly progress report

Hey Marley,

Nearly doubled my connect call conversion rate this month. I’m still a little shaky on demos; planning on doing some extra prep for my next ones. Looking forward to discussing with you.

- Jackie

send-now-hubspot-sales-bar

Option 2: “Here is”

You can also opt for “here’s [title of the attachment.]” Short and sweet.

Example:

2017 pricing options

Hi Saleh,

Great talking to you today and learning more about Kensington’s plans to expand into the French market. Here’s the pricing information you asked for.

Let me know if you have any questions before our call tomorrow.

- Jackie

send-now-hubspot-sales-bar

Option 3: “I’ve attached”

This is another simple, non-jargon-y alternative.

Example:

Getting employees to share their feedback?

Hello Karim,

Congratulations on the promotion! I’ve worked with many People Ops directors (including LiveHire and 25/8) and know one of your first priorities is often increasing employee survey participation. I’ve attached an ebook with some helpful strategies -- page 32 in particular has good ideas.

Would love to discuss how you could apply these to Granted; if you’re open to that, here’s a link to my calendar: [Link to Meetings tool.]

Cheers,

Jackie

send-now-hubspot-sales-bar

Option 4: “This [X] has …”

You can also describe the attachment’s contents, such as, “This case study includes …” or “This business case explains …”

Example:

Might be good to show your boss

George,

Hope your trip went well and you got in plenty of beach time. This report shows the impact of effective sales training on quota attainment; might be useful to show to your boss if she’s looking for potential ROI.

Best,

Jackie

send-now-hubspot-sales-bar

Option 5: “I’m sharing [X] with you.”

This statement subtly puts you and your prospect on the same team, making your relationship feel more collaborative.

Example:

Have answers for you

Liz,

I did a little digging and found the answers to your questions. I’m sharing a PDF with you that lists our reselling policies. Let me know if you have any follow up questions.

Best,

Jackie

send-now-hubspot-sales-bar

Option 6: "You'll find the attachment below."

You never want an attachment to go unnoticed. This ensures your prospect is aware of the information you attached, but keeps the tone conversational and light.

Example:

ABC Schematics+HubSpot Proposal

Elena,

Thanks for telling me a little more about ABC's goals and challenges this year. You'll find the proposal we spoke about attached below.

Best,

Jackie

send-now-hubspot-sales-bar

 

Option 7: "Let me know if you have questions about the attachment."

This is another subtle way to communicate an attachment while letting your prospect know your door is open and you're available for questions.

Example:

Questions? I've got answers.

Nesima,

Here are the white papers we spoke about this morning. Please let me know if you have any questions about the attachments.

Best,

Jackie

send-now-hubspot-sales-bar

These “please find attached” alternatives will make your emails feel less stiff and stilted. Small words, big impact.

P.S. Do you know what else is unnecessary? Countless email exchanges to schedule a meeting. Use our meeting scheduling tool to keep your emails laser focused. 

HubSpot CRM

Previous Article
The 14 Best Bluetooth Headsets of 2018
The 14 Best Bluetooth Headsets of 2018

Best Bluetooth Headsets Jabra Steel Jabra Motion Plantronics Voyager 5200 Plantron...

Next Article
How to Start a Business: A Complete Guide for Startup Entrepreneurs
How to Start a Business: A Complete Guide for Startup Entrepreneurs

Everyone wants more visitors, more qualified leads, and more revenue. But starting a business is...